Free agent tools

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New workplaces, new food sources, new medicine--even an entirely new economic system. You can spot us anywhere: We are the self-employed, the soloists, the office temps, the e-lancers, the independent contractors. Numbering about 25 million strong, we are members of Free Agent Nation. We head up micro-businesses, and our staff usually consists of the face we greet in the mirror each morning.

We do everything from running the shop to cleaning up when the day is done. But the hardest role for many of us to fill is that of being our own IT person — that of dealing with all of our high-tech business tools while juggling myriad other roles. People who survive as free agents know how to find the tools that let them soar and how to avoid the ones that bog them in quicksand.

I declared my free agency in , when I left behind the trappings of an associate professorship in the art department at East Tennessee State University and launched a pottery business in Chicago. In my current venture, I play a dual role: helping people to start and grow their own companies, and advising corporations on how to connect with this booming entrepreneurial market.

Free agents — as well as independent spirits who reside behind corporate walls — know that choosing the right tools and the right support structure is critical to success.

In the world of free agency, small details telegraph big messages. Business cards printed on predesigned stock used to confer instant professionalism. Not anymore. This canned approach now reeks of home-grown bootstrapping. By using iPrint. Your order will be printed by one of iPrint.

To conserve office space, some free agents opt for an all-in-one machine that can not only print but also fax, copy, and scan. In my office, I use stand-alone machines for everyday use and a so-called multifunction device as a backup. The HP LaserJet is a solo printer that can grow as your business grows.

Designed for individual users and for small groups, the delivers acutely readable images at a fast-forward speed 10 pages per minute. Just beware of the hidden cost of consumables, such as toner.

All-star free agents are masters at multitasking. They know how to squeeze productivity out of every waking hour and how to leverage technology to make the most of their time. Free-agent multitaskers expect their software to work as hard as they do. One of the most durable tools in my software kit is FileMaker Pro 4. FileMaker combines modern database power including full relational capabilities, scripting, cross-platform support, and more with page-layout and formatting tools.

After entering a batch of customer profiles, I can adapt that information in any of several ways — as a project-status report, as a checklist, as a mail-merge letter.

FileMaker helps jump-start the filing by bundling in more than 50 prebuilt templates. Free agents will find these templates — which generate invoices, expense reports, purchase orders, and other documents — to be critical time-savers.